How to show meeting summary in Office 365

One issue most Roombelt evaluators face when using Office 365 is that Roombelt displays an organizer name instead of the meeting summary. The default Office 365 configuration causes this and can be easily fixed by following the steps described below:

  1. Open Powershell on your Windows machine.

  2. Install the Exchange Online Powershell V2 module: PS> Install-Module -Name ExchangeOnlineManagement -Scope CurrentUser The Microsoft Exchange documentation provides more information about ExchangeOnlineManagement.

  3. Sign in to the Exchange Online: PS> Import-Module ExchangeOnlineManagement PS> Connect-ExchangeOnline

  4. Update configuration of your room's mailboxes: PS> Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing -RemovePrivateProperty $false -DeleteComments $false -DeleteSubject $false -AddOrganizerToSubject $false The command updates settings for calendars of all rooms in your organization. The flags used are:

    • RemovePrivateProperty $false - private meetings will be flagged as private in the meeting room calendar.

    • DeleteComments $false - keep meeting description in the meeting room calendar.

    • DeleteSubject $false -AddOrganizerToSubject $false - don't replace the meeting summary with the organizer's name

  5. Disconnect from Exchange Online: PS> Disconnect-ExchangeOnline

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