Single calendar view settings
Last updated
Last updated
You can open the single calendar settings screen by clicking the device on the devices list in the Roombelt administration panel.
In this section, select the "Single calendar" option and pick the calendar displayed on the device.
Display name - the name of this meeting room. When a custom display name is configured, it replaces the meeting room name across the Roombelt user interface. In the screenshot above, there's a meeting room called "HQ-L-Earth" in Google Calendar. By setting the device display name to "Earth," you can have a more friendly name for the meeting room in Roombelt (on device view, status board, "find room" view, etc.).
Location - the physical location of the device in the office (e.g., "Ground floor"). This is displayed in the Roombelt administration panel next to the device name on the device list. Additionally, you can configure a status board to show a location column. See Status board view settings for details.
Device group - Devices in the same group are visible on each other's "find room" screens. This is used primarily by companies managing meeting rooms located in separate buildings (often in different cities) in a single Roombelt account.
Note: Clear this field to hide the "Find room" button on the device.
Configure device language, time zone, and clock type (12 or 24 hours).
You can require users to check in on Roombelt device, e.g., in the first 10 minutes of the meeting. If they don't check in on time, the meeting will be removed from the meeting room calendar, allowing others to book it. You can also automatically remove future occurrences of recurring meetings if nobody checked in 2 or 3 times in a row.
In this section, you can configure the room size and equipment available in the room. Room capabilities are displayed in various places on Roombelt devices, as shown in the screenshot below (e.g., on the device view, "Find room" screen, and status board).
Contact us if you need a new option on the list of available capabilities.
Read-only mode - hide all buttons for creating, extending or removing meetings from the tablet.
Read-only for scheduled meetings - allow creating meetings when the room is available, but don't allow altering meetings scheduled with Google Calendar / Office 365.
Enable energy saving - this option will black out the screen on a preconfigured schedule. See Energy saving for details.
Enable booking the room for later - let users book the room for later today or a few days in advance directly from the device. Note: Users won't have the option to remove the meeting or alter it after it's created.
Show participants - whether the meeting host and participants' names should be displayed on the device.
Show tentative meetings - Google Calendar and Office 365 have an option to require manual approval from a meeting room owner prior to booking the room. Until this happens the meeting room is in a "tentative" state for the meeting.
Show side panel with today's schedule - show a list of upcoming meetings on the right side of the device. When this option is disabled, only information about the next meeting is displayed at the bottom of the screen. This might be preferred on devices in portrait orientation.
Show meeting description - display a plain text version of the meeting description.
Use custom time options for create/extend meetings - customize available time options for creating and extending meetings from the device.
To improve meeting room usage, you can introduce a confirmation screen prior to creating, extending, checking in, or ending a meeting. This introduces an additional step for the user, which might be beneficial in case of large meeting rooms that are a scarce resource. See How to ask for confirmation prior to booking a room from a display for an example.
Pick a floor defined in the Office maps dialog or upload a custom floor plan image. Once selected, users can access it from the "Floor map" button, as shown in the screenshot below.
See Custom background & theme for details.
