Missing meeting summary in Office365

One issue faced by most Roombelt evaluators that use it with Office365 is that Roombelt displays an organizer name instead of the meeting summary. This is caused by the default Office365 configuration and can be easily fixed by following the steps described below:

  1. Open Powershell on your Windows machine.

  2. Install the Exchange Online Powershell V2 module: PS> Install-Module -Name ExchangeOnlineManagement -Scope CurrentUser You can read more about ExchangeOnlineManagement in the Microsoft Exchange documentation.

  3. Sign in to the Exchange Online: PS> Import-Module ExchangeOnlineManagement PS> Connect-ExchangeOnline

  4. Update configuration of your room's mailboxes: PS> Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing -RemovePrivateProperty $false -DeleteComments $false -DeleteSubject $false -AddOrganizerToSubject $false The command updates settings for calendars of all rooms in your organization. The flags used are:

    • RemovePrivateProperty $false - private meetings will be flagged as private in the meeting room calendar.

    • DeleteComments $false - keep meeting description in the meeting room calendar.

    • DeleteSubject $false -AddOrganizerToSubject $false - don't replace the meeting summary with the organizer's name

  5. Disconnect from Exchange Online: PS> Disconnect-ExchangeOnline

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